JOIN US: Treasurer & Dept. Treasurer

APPLY HERE

The Treasurer is a key officer of the Athletic Boosters organization and is responsible for financial oversight, accountability, and compliance with nonprofit regulations. This role ensures accurate tracking of funds, proper financial controls, and transparency in support of the organization’s mission to fund athletic programs. As such, the Treasurer does receive a stipend. The Deputy Treasurer serves as an assistant to the Treasurer to help with workload.

Key Responsibilities: Financial Management
* Maintain accurate and up‑to‑date financial records for all booster club activities
* Manage all receipts, deposits, and disbursements
* Reconcile bank accounts monthly
* Ensure proper handling of cash at fundraising events (including athletic events, concessions, and bingo if applicable)
* Prepare and present monthly financial reports to the board

Budgeting & Reporting
* Assist in developing the annual budget
* Monitor income and expenses against the approved budget
* Prepare year‑end financial summaries
* Support the preparation of required reports (e.g., IRS Form 990 or 990‑EZ)

Compliance & Internal Controls
* Ensure compliance with:
  * IRS requirements for 501(c)(3) organizations
  * State charitable laws (including bingo/gaming rules if applicable)
* Maintain separate tracking/accounts for restricted funds and specific fundraisers
* Establish and enforce internal financial controls (dual signatures, cash logs, segregation of duties)
* Maintain records for audit or review

Banking & Fund Oversight
* Serve as primary liaison with financial institutions
* Ensure all funds are deposited promptly and securely
* Oversee or maintain separate accounts for restricted activities such as bingo or major fundraising programs (if applicable)

Board & Volunteer Support
* Attend and participate in board meetings
* Provide financial guidance to officers and committee chairs
* Train and support volunteers handling money at events
* Assist with financial planning for fundraising activities

Qualifications
* Basic knowledge of accounting or bookkeeping principles
* Experience with spreadsheets or financial software (e.g., Excel, QuickBooks)
* Strong attention to detail and organizational skills
* Integrity and ability to handle sensitive financial information
* Ability to work collaboratively with volunteers and board members
* Prior nonprofit or booster club experience (preferred but not required)

Time Commitment
* Monthly: 8–15 hours (meetings, reconciliations, reporting, check writing)
* Event-based: 2–6 hours per event (cash handling & reconciliation)
* Annual peak (budgeting/reporting): 10–25 additional hours

Term
* Typically a 1–2 year commitment, as defined by the organization’s bylaws

The Board is currently accepting applications for this position. Please reach out to us today to apply.